As the year draws to a close, facility managers must ensure that all maintenance tasks are up-to-date and that plans are in place for the upcoming year. Taking a little time now to review and plan can help avoid surprises and keep operations running like clockwork.

Here’s an easy-to-follow checklist to guide you, plus some tips on how HelixIntel can make the process even easier.

1. Review and Update Maintenance Records

Start by inspecting your maintenance logs and updating equipment records. Utilize HelixIntel to easily digitize and organize these records, making them accessible and up-to-date. Ensure all maintenance activities are documented accurately and that equipment information, like serial numbers and warranty details, is current for the year ahead.

2. Conduct Comprehensive Inspections

Perform a detailed walkthrough of your facility, focusing on critical systems like HVAC, electrical, plumbing, and safety systems before the end of the year. Look for signs of wear and tear, potential safety hazards, and areas needing improvement. HelixIntel’s work order management can help you schedule and track these inspections, ensuring nothing is overlooked.

3. Stay Ahead with Preventive Maintenance Tasks

HelixIntel’s Preventive Maintenance (PM) Schedules can help you plan for routine maintenance tasks to prevent future issues in the new year. This includes identifying and replacing worn-out parts and ensuring everything runs smoothly. Use PM Schedules to automate scheduling and reminders, helping you stay on top of these tasks and reduce the risk of equipment failure.

4. Use Templates to Simplify Your Work

Standardize your maintenance tasks by using HelixIntel’s work item templates. These templates can help you create consistent and detailed work orders for recurring tasks, ensuring that nothing is missed. By using templates, you can streamline the process of assigning and tracking maintenance activities, making it easier to manage your workload and maintain high standards of quality into the new year.

5. Make a Plan for 2025

Set clear maintenance goals for the next year and allocate a budget for maintenance activities and unexpected repairs. HelixIntel lets you track costs for labor, materials, and upgrades, so you can plan smarter and make data-driven decisions for the year ahead.

Your 2025 Maintenance Partner

A well-maintained facility is essential for smooth operations and long-term success. By following this year-end maintenance checklist and leveraging HelixIntel’s comprehensive platform, facility managers can ensure their facilities are in top shape and ready for the new year’s challenges.

HelixIntel makes it easy to save time, simplify your processes, and uncover valuable insights to keep your facilities running at their best. Let’s make 2025 your most efficient and stress-free year yet—HelixIntel is here to help!