Your Winter Preventive Maintenance Guide
Winter is coming and brings the challenges of cold weather, frozen pipes, and unexpected emergencies. A proactive maintenance plan now ensures your facilities stay safe, operational, and cost-efficient throughout the season.
No matter what type of facility you manage, whether it is a school, municipality, multi-housing property, manufacturing plant, or commercial building, these preventive steps will help you stay ahead this winter.
1. Winter-Specific PM Checklists
Create preventive maintenance checklists tailored for the season. Include:
- Boiler inspections and servicing
- HVAC checks and filter replacements (Check out our Winter HVAC Template)
- Insulation inspections to prevent heat loss and frozen pipes
2. Schedule Work Orders in Advance
Plan seasonal prep tasks early to avoid last-minute scrambles:
- Winterize plumbing and major equipment
- Service HVAC systems, boilers, and generators
- Inspect roofs and drainage systems for ice buildup
HelixIntel’s Work Order Management feature helps you stay organized and proactive. Create, assign, and track work orders from start to finish, ensuring nothing gets overlooked as the season changes. With easy request submissions, smart assignments, and real-time status tracking, your team can handle everything from preventive tasks to urgent repairs in one place. Work orders are automatically linked to assets, locations, and inventory, giving you full visibility and accountability across every project.
3. Automate Recurring Tasks
Reduce emergency calls and keep operations running smoothly by automating recurring maintenance tasks. HelixIntel makes scheduling and tracking simple so nothing slips through the cracks.
4. Protect Landscaping and Exterior Assets
Cold weather and deicing agents can damage plants, trees, and hardscapes. Take preventive steps:
- Shield landscaping from salt and deicers
- Clear debris from gutters and roof drains to prevent ice dams
- Review snow removal plans for efficiency and safety
For a full guide on winter grounds preparation, check out our Winter Grounds Preparation Template.
5. Roof and Equipment Inspections
Winter weather can expose weak points in roofs, HVAC systems, and generators. Regular inspections help you catch small issues before they become costly problems.
Stay Ahead This Winter with HelixIntel
Preventive maintenance is most effective when tracked, scheduled, and documented. HelixIntel helps organizations of all sizes simplify winter maintenance management, extend asset life, and stay compliant, all from one easy-to-use platform.
If you are already a HelixIntel user, start your Winter Preparedness Checklist today.
If you’re not yet using HelixIntel, sign up today to get started.
