HELIXintel, one of New York Schools Insurance Reciprocal (NYSIR)’s newest value-added services, is a game changer for school districts and BOCES. This platform streamlines equipment and building management by tracking parts, supplies, and maintenance tasks. This digital function consolidates equipment data for proactive maintenance. With potential savings of up to 40% on procedural costs, HELIXintel is a tremendous asset to schools, especially in these times of inflation.

“With the potential for a significant amount of savings, the value of a platform such as HELIXintel is tremendous,” says Robert Lulley, Jr., NYSIR Executive Director. “With inflation still impacting prices nearly across the board, the benefit of schools reducing their maintenance costs is clear.”

A Proactive Approach to Equipment Management 

Facility managers and officials can view all equipment, from boilers to air filters, in their buildings on HELIXintel. The platform prioritizes necessary maintenance, giving users a clear timeframe for when upkeep and fixes need to be completed. “The platform really conforms to the end user, so the operator or facilities director gets what they need when they need it,” says Mike Mainier, the President and Co-founder of HELIXintel.

Example of HELIXintel's equipment tracking dashboard.
Example of HELIXintel’s equipment tracking dashboard.

“What really distinguishes HELIXintel from other computerized maintenance management systems is that we’re partnered with the largest reinsurer of building equipment on the planet,” says Ben Hauser, Vice President of Outreach for HELIXintel. “HSB [Hartford Steam Boiler] performs a lot of jurisdictional inspections, and we get access to all of the data they receive, such as make, model, and manufacturing date, which allows us to help the end user prepopulate all of the information they’ll need.”

Customization and Vendor Integration

HELIXintel provides school officials with access to vendor information, allowing them to connect with providers, obtain work estimates, or schedule maintenance for equipment or parts. The platform also has a communication component that allows facilities managers to assign maintenance tasks to technicians and track the progress of individual projects. Currently, over 100 NYSIR subscriber districts and BOCES are using HELIXintel. 

Keith Langlotz, the director of facilities at Williamsville Central School District, praises the platform for making it easy to plan for future projects and keep track of current needs. “Our next big capital improvement project includes a large HVAC component, so having details about our major equipment made providing replacement data to our designers and construction managers very easy,” he said. “As a district with 15 locations spanning nearly two million square feet, being able to see both macro and granular information is very important.”

Savings and Sustainability

The platform also offers a service called Savings Scout, which helps organizations identify available incentives from utility companies, and county, state, and federal entities. Since the company was founded in 2019, the service has helped secure over 250,000 rebate checks. These checks have been used for various purposes such as preventive maintenance, renovation initiatives, retrofit programs, and new construction projects. Two specific examples identified by Hauser: a rebate of $32,000 for a manufacturing company, and another report identified $500,000 in rebates and incentives for just one high school in a district.

HELIXintel’s new project, Predict and Prevent Engine, is set to enhance savings even more. The data team analyzes aggregate data from schools and other entities to help insured parties reduce the risk of loss. 

“We already have risk managers using the HELIXintel platform to help perform risk assessments across their entire member base,” says Mainier. “So, we’re really excited to partner with the insurance industry and policyholders to make much more of a broad impact with Predict and Prevent.”

This blog post is based on an article written by NYSIR. This article has been revised and adapted from its original format for inclusion in this blog. The content herein may have been modified.